Office Assistant
Hall Construction Co.
Hall Construction Co.
Ogden, UT Ogden, UT Full-time Full-time $18 - $28 an hour $18 - $28 an hour 2 days ago 2 days ago 2 days ago
Responsibilities:
- Perform general office duties, including answering phone calls, responding to emails, and managing correspondence - Maintain office supplies and equipment, and ensure the office is clean and organized - Assist with calendar management, scheduling appointments, and coordinating meetings - Transcribe meeting minutes and other important documents accurately - Provide excellent customer service to clients and visitors - Assist with project coordination and follow-up on tasks as needed Job Dispatch and Scheduling:
Assign and dispatch jobs to field technicians, ensuring optimal job matching and efficiency.
Coordinate preventative maintenance and time & material (T&M) scheduling to ensure timely service delivery.
Billing and Financial Management:
Oversee the billing process, including creation, review, and approval of invoices for service jobs, small projects, and preventative maintenance.
Audit open jobs for timely progression and accuracy in billing details (hours, materials, notes).
Follow up with past due accounts and manage small claims processes as needed.
Administrative Support and Documentation:
Assist in managing and filing pre-liens and lien releases.
Help with sending out bid invites, bond requests, project submittals, O&M manuals, manage subcontractors list, change orders.
Update Website Requirements:
- Strong organizational skills with the ability to prioritize tasks and manage time effectively - Proficiency in computer literacy, including MS Office Suite (Word, Excel, PowerPoint) and quick books - Excellent verbal and written communication skills - Previous experience as an office assistant or in a similar role is preferred - Familiarity with construction duties and language is a plus - Ability to work independently and as part of a team Please note that this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job.
Duties, responsibilities, and activities may change at any time with or without notice.
Job Type:
Full-time Pay:
$18.
00 - $28.
00 per hour Expected hours:
30 - 40 per week Schedule:
Monday to Friday Ability to Relocate:
Ogden, UT 84404:
Relocate before starting work (Required) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
Hall Construction Co.
Ogden, UT Ogden, UT Full-time Full-time $18 - $28 an hour $18 - $28 an hour 2 days ago 2 days ago 2 days ago
Responsibilities:
- Perform general office duties, including answering phone calls, responding to emails, and managing correspondence - Maintain office supplies and equipment, and ensure the office is clean and organized - Assist with calendar management, scheduling appointments, and coordinating meetings - Transcribe meeting minutes and other important documents accurately - Provide excellent customer service to clients and visitors - Assist with project coordination and follow-up on tasks as needed Job Dispatch and Scheduling:
Assign and dispatch jobs to field technicians, ensuring optimal job matching and efficiency.
Coordinate preventative maintenance and time & material (T&M) scheduling to ensure timely service delivery.
Billing and Financial Management:
Oversee the billing process, including creation, review, and approval of invoices for service jobs, small projects, and preventative maintenance.
Audit open jobs for timely progression and accuracy in billing details (hours, materials, notes).
Follow up with past due accounts and manage small claims processes as needed.
Administrative Support and Documentation:
Assist in managing and filing pre-liens and lien releases.
Help with sending out bid invites, bond requests, project submittals, O&M manuals, manage subcontractors list, change orders.
Update Website Requirements:
- Strong organizational skills with the ability to prioritize tasks and manage time effectively - Proficiency in computer literacy, including MS Office Suite (Word, Excel, PowerPoint) and quick books - Excellent verbal and written communication skills - Previous experience as an office assistant or in a similar role is preferred - Familiarity with construction duties and language is a plus - Ability to work independently and as part of a team Please note that this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job.
Duties, responsibilities, and activities may change at any time with or without notice.
Job Type:
Full-time Pay:
$18.
00 - $28.
00 per hour Expected hours:
30 - 40 per week Schedule:
Monday to Friday Ability to Relocate:
Ogden, UT 84404:
Relocate before starting work (Required) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
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