Coordinator, Scheduling Summer Conference
Coordinator Scheduling Summer Conference Requisition Number SP Position Category Staff Campus Location Weber State University Ogden UT Hours Per Week Months Per Year Alternate Work Schedule Weekend and Evening work during the summer months Pay Grade E Salary Hourly Pay Rate FLSA Exempt Job SummaryBasic Function Manage the scheduling for multiday conferences and NonWeber State Student Interns during the summer months of May through August in WSU housing.
This includes coordination of meeting rooms housing assignmentsbed spaces keys damages door securityaccess food other rooms and outside areas etc.
Oversee day to day operations of Conferences as well as crisis management and resolution.
Work with multiple departments on campus i.
e.
University Dining University Police FM etc.
Maintain SEC and Conference budgets of to general office finances and all office bookkeeping.
Create funds transfer invoices internaldepartmental billings from prepared invoice spreadsheets and other departmental forms.
Work in BannerLynx system to pull reports and collect payments.
Assist in scheduling services of the Union and outside areas for events related services including coordination of meeting rooms audiovisual technical room setups food service and other requested items.
Work with designated customers for the delivery of efficient and quality meeting event and conference services taking place in the Union or elsewhere on campus.
Utilize and practice Shepherd Union and University policies and procedures with practices that promote safety and decrease liability concerns.
Represent the SEC office on various committees across campus Required Qualifications BABS degree or equivalent combination of education and experience.
Experience related to event coordination or hospitality management.
Oneyear computer experience and knowledge of software systems.
Preferred Qualifications Hospitality or event background Accounting skills Oneyear University or College Union experience Strong customer service skills Strong communication and sales skills Background Check Yes Benefits Summary WSU offers a generous benefits package that includes medical dental longterm disability life insurance retirement a wellness program with release time and paid incentives tuition benefits free tickets to athletic and performing arts events and paid holidays vacation and sick leave.
Job Open Date Review Date Job Close Date Open Until Filled Yes Notes to Applicant This position requires weekend and evening work during the summer months.
The annual salary for this position starts at and may go up from there depending on candidate qualifications.
The position comes with a generous httpswww.
weber.
eduwsuimagesHumanResourcesBenefitsOverviewExemptBenefits.
pdf.
To apply please complete the online application and attach a cover letter current resume and the names and contact information for three professional references.
For qualification determination your application andor resume must address the required and preferred qualifications and must contain average number of hours worked per week and the dates of employment i.
e.
monthyear to monthyear or monthyear to present.
If your resume does not contain this information your application may be considered incomplete.
Screening of applications will begin September.
Position will remain open until filled.
Criminal background check required as a condition of employment.
Physical Activity of this position Maintaining equilibrium to prevent falling.
Walking standing or crouching on narrow slippery or erratically moving surfaces.
Amount of balancing exceeds that needed for ordinary locomotion and maintenance of body equilibrium.
Bending body downward and forward by bending spine at the waist.
This factor is important if it occurs to a considerable degree and requires full motion of the lower extremities and back muscles.
Standing.
Particularly for sustained periods of time.
Moving about to accomplish tasks particularly for long distances or moving from one work site to another.
Using upper extremities to press against something with steady force in order to thrust forward downward or outward.
Using upper extremities to exert force in order to draw haul or tug objects in a sustained motion.
Lifting.
Raising objects from a lower to a higher position or moving objects horizontally from positiontoposition.
This factor is important if it occurs to a considerable degree and requires substantial use of upper extremities and back muscles.
Expressing or exchanging ideas.
Those activities in which they must convey detailed or important instructions to other workers accurately or quickly.
Ability to receive detailed information with or without assistance.
Physical Requirements of this position Medium work.
Exerting up to pounds of force occasionally andor up to pounds of force frequently andor up to pounds of force constantly to move objects.
Visual Acuity Requirements including color depth perception and field of vision Required to perform activities such as preparing and analyzing data and figures transcribing using a computer terminal extensive reading.
Required to have visual acuity to perform activities such as operating machines i.
e.
lathes drill presses power saws where the job is at or within arms reach skilled trades tasks of a nonrepetitive nature such as carpenter plumber mechanic.
The conditions the worker will be subject to in this position The worker is subject to outside environmental changes.
No effective protection from the weather.
To apply visit httpsapptrkr.
com Weber State University is an EOEMinoritiesFemaleVetDisability employer with a strong commitment to diversity and inclusion.
Applications by members of all underrepresented groups are encouraged.
Copyright Jobelephant.
com Inc.
All rights reserved.
httpswww.
jobelephant.
com.
Estimated Salary: $20 to $28 per hour based on qualifications.
This includes coordination of meeting rooms housing assignmentsbed spaces keys damages door securityaccess food other rooms and outside areas etc.
Oversee day to day operations of Conferences as well as crisis management and resolution.
Work with multiple departments on campus i.
e.
University Dining University Police FM etc.
Maintain SEC and Conference budgets of to general office finances and all office bookkeeping.
Create funds transfer invoices internaldepartmental billings from prepared invoice spreadsheets and other departmental forms.
Work in BannerLynx system to pull reports and collect payments.
Assist in scheduling services of the Union and outside areas for events related services including coordination of meeting rooms audiovisual technical room setups food service and other requested items.
Work with designated customers for the delivery of efficient and quality meeting event and conference services taking place in the Union or elsewhere on campus.
Utilize and practice Shepherd Union and University policies and procedures with practices that promote safety and decrease liability concerns.
Represent the SEC office on various committees across campus Required Qualifications BABS degree or equivalent combination of education and experience.
Experience related to event coordination or hospitality management.
Oneyear computer experience and knowledge of software systems.
Preferred Qualifications Hospitality or event background Accounting skills Oneyear University or College Union experience Strong customer service skills Strong communication and sales skills Background Check Yes Benefits Summary WSU offers a generous benefits package that includes medical dental longterm disability life insurance retirement a wellness program with release time and paid incentives tuition benefits free tickets to athletic and performing arts events and paid holidays vacation and sick leave.
Job Open Date Review Date Job Close Date Open Until Filled Yes Notes to Applicant This position requires weekend and evening work during the summer months.
The annual salary for this position starts at and may go up from there depending on candidate qualifications.
The position comes with a generous httpswww.
weber.
eduwsuimagesHumanResourcesBenefitsOverviewExemptBenefits.
pdf.
To apply please complete the online application and attach a cover letter current resume and the names and contact information for three professional references.
For qualification determination your application andor resume must address the required and preferred qualifications and must contain average number of hours worked per week and the dates of employment i.
e.
monthyear to monthyear or monthyear to present.
If your resume does not contain this information your application may be considered incomplete.
Screening of applications will begin September.
Position will remain open until filled.
Criminal background check required as a condition of employment.
Physical Activity of this position Maintaining equilibrium to prevent falling.
Walking standing or crouching on narrow slippery or erratically moving surfaces.
Amount of balancing exceeds that needed for ordinary locomotion and maintenance of body equilibrium.
Bending body downward and forward by bending spine at the waist.
This factor is important if it occurs to a considerable degree and requires full motion of the lower extremities and back muscles.
Standing.
Particularly for sustained periods of time.
Moving about to accomplish tasks particularly for long distances or moving from one work site to another.
Using upper extremities to press against something with steady force in order to thrust forward downward or outward.
Using upper extremities to exert force in order to draw haul or tug objects in a sustained motion.
Lifting.
Raising objects from a lower to a higher position or moving objects horizontally from positiontoposition.
This factor is important if it occurs to a considerable degree and requires substantial use of upper extremities and back muscles.
Expressing or exchanging ideas.
Those activities in which they must convey detailed or important instructions to other workers accurately or quickly.
Ability to receive detailed information with or without assistance.
Physical Requirements of this position Medium work.
Exerting up to pounds of force occasionally andor up to pounds of force frequently andor up to pounds of force constantly to move objects.
Visual Acuity Requirements including color depth perception and field of vision Required to perform activities such as preparing and analyzing data and figures transcribing using a computer terminal extensive reading.
Required to have visual acuity to perform activities such as operating machines i.
e.
lathes drill presses power saws where the job is at or within arms reach skilled trades tasks of a nonrepetitive nature such as carpenter plumber mechanic.
The conditions the worker will be subject to in this position The worker is subject to outside environmental changes.
No effective protection from the weather.
To apply visit httpsapptrkr.
com Weber State University is an EOEMinoritiesFemaleVetDisability employer with a strong commitment to diversity and inclusion.
Applications by members of all underrepresented groups are encouraged.
Copyright Jobelephant.
com Inc.
All rights reserved.
httpswww.
jobelephant.
com.
Estimated Salary: $20 to $28 per hour based on qualifications.
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